Cornerstones Privacy Policy 2021
Who are we?
The
Data Controller is Cornerstones IT Recruitment Ltd, registered office Suite 16
Admirals Court, South Quay London E14 9XL. We provide permanent recruitment
services to clients looking to recruit personnel for their businesses.
Who does this Privacy Policy apply to?
This Privacy Policy applies to the personal data of our Website Users, Candidates,
Clients, Suppliers.
It is important to point out that we may amend this Privacy Policy from time to time.
Please just visit this page if you want to stay up to date, as we will post any
changes here.
If you are dissatisfied with any aspect of our Privacy Policy, you may have legal
rights and, where relevant, we have described these as well.
What does this Policy cover?
We at Cornerstones recruitment take your personal data seriously.
This policy:
. sets out the types of personal data that we collect about you
· explains how and why we collect and use your personal data
· explains how long we keep your personal data for
· explains when, why and with who we will share your personal data
· sets out the legal basis we have for using your personal data
· explains the effect of refusing to provide the personal data requested
· explains the different rights and choices you have when it comes to personal data
· explains how we may contact you and how you can contact us.
What personal data do we collect about you?
Candidates;
We collect and use only the information necessary to be able to find the best
available opportunities and any further information needed to assess your
eligibility through the different stages of recruitment. This information can include
CVs, identification documents, educational records, work history, employment
and references.
Current Clients; We collect and use only the information necessary to
provide you, or people in your organisation with services such as finding the
best available candidates for your opportunities.
Potential Clients: We source our Data from Corpdata and all data is GDPR compliment
please see our separate link here.
Other data subjects; We collect and use only the information necessary to be able
to contact you and pay you for the services you provide.
Website
Users; We collect and use only the information necessary to
improve your experience when using our website. This may include how, when and
how often you visit us.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you
from:
· Directly from you. This is information you provide while
searching for a new opportunity and/or during the different recruitment stages,
or during the course of our work with you to ensure that our relationship runs
efficiently.
· From an agent/third party acting on your behalf.
· Through publicly available sources.
For example;
· LinkedIn
· Job Boards
· By Reference or word of mouth. For example, you may be
recommended by a friend, a former employer, a former colleague or even a
present employer.
Where
We collect your information through publicly available sources as set out
above, we may do this with the aid of software programs’.
These programs’ are given parameters on the requirements of a role and search through
publicly available sources to find such candidates. These programs’ are
designed to only output information on candidates that meet the search
criteria. The parameters of this program are restricted to only searching for
candidate information from public sites where there is a reasonable expectation
that such information may be collected and further processed by job recruiters
for the purpose of sourcing candidates for different job roles.
How do we use your personal data?
Candidates; We
use your personal data to match your skills and experience with a potential
employer. We will initially collect basic information on you such as contact
details, job role and experience and then pass this on to the client in search
of personnel. If you are chosen by the client and go through to the next stage
we will then be collecting more information from you at the interview (or
equivalent) stage and onwards in that manner. We may use your data to send you
information that you may find interesting such as suggesting other jobs to you.
Clients; We use your personal data to ensure that we can find the right candidates for the
opportunities that you may have or for contractual obligations.
Suppliers; We use your personal data to ensure that we can contact you and for contractual
obligations.
How long do we keep your personal data for?
We will only retain your information for as long as is necessary for us to use your
information as described above or to comply with our legal obligations.
However, we may retain some of your information after you cease to use our
services, if we believe in good faith that it is necessary to meet our legal
obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors
including:
(a) our contractual obligations and rights in relation to the information involved;
(b) legal obligation(s) under applicable law to retain data for a certain period of
time;
(c) statute of limitations under applicable law(s);
(d) (potential) disputes;
(e) if you have made a request to have your information deleted; and
(f) guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once this is no longer needed.
Who do we share your personal data with?
Candidates; We share your personal data with the client who has a position to fill, in order
to determine with the client whether you are a good fit for the available
position.
Clients; We share your data with candidates during the course of providing recruitment
services to you, and with third parties as part of our contractual
relationship.
Suppliers; We share your data third parties as part of our contractual relationship.
What legal basis do we have for using your information?
For prospective candidates, referees and clients, our processing is necessary for
our legitimate interests - we need this information in order to be able to
assess suitability for potential roles, to find potential candidates and to
contact clients and referees, and suppliers.
We carry out a ‘balancing test’ to ensure that our processing is necessary and
that your fundamental rights of privacy are not outweighed by our legitimate
interests, before we go ahead with such processing. We keep a record of these
balancing tests. You have a right to and can find out more about the
information in these balancing tests by contacting us using the details below.
If you are interviewed and submitted as a candidate, then this may involve the
processing of more detailed personal data including sensitive data such as
health information that you or others provide about you. In that case we always
ask for your consent before undertaking such processing.
Where we need consent for some activities such as contacting candidates about other
recruitment-related services we will ask for it. We rely on soft opt-in consent
for these activities where you have previously engaged with us by submitting a
CV, applying for a job, or registering on our website. This means we take you
consent as given unless or until you opt-out. For other types of e-marketing we
require your explicit consent.
What happens if you do not provide us with the information we request or ask that we
stop processing your information?
If you do not provide the personal data necessary or withdraw your consent for the
processing of your personal data, we may not be able to match you with
available job opportunities.
Do we use Cookies to collect personal data on you?
To provide better service to you on our websites, we use cookies to collect your
personal data when you browse..
Do we transfer your data outside the EEA?
No, we do not transfer personal data out of the EEA.
How do we safeguard your personal data?
We take the security of your data very seriously and have put in place appropriate
measures that are designed to prevent unauthorised access to or misuse of your
personal data.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further
information and advice about your rights can be obtained from the data
protection regulator in your country.
1.The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you
with the information in this Policy.
2.The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other
information (similar to that provided in this Privacy Policy). This is so
you’re aware and can check that we’re using your information in accordance with
data protection law.
3.The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
4.The right to erasure
This is also known as the right to be forgotten’ and, in simple terms, enables you to request the
deletion or removal of your information where there’s no compelling reason for
us to keep using it. This is not a general right to erasure; there are exceptions.
5.The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is
restricted, we can still store your information, but may not use it further. We
keep lists of people who have asked for further use of their information to be
‘blocked’ to make sure the restriction is respected in future.
6.The right to data portability
You have rights to obtain
and reuse your personal data for your own purposes across different services.
For example, if you decide to switch to a new provider, this enables you to
move, copy or transfer your information easily between our IT systems and
theirs safely and securely, without affecting its usability.
7.The right to object to processing
You have the right to object to certain types of processing, including processing for direct
marketing.
8.The right to lodge a
complaint, You have the right to
lodge a complaint about the way we handle or process your personal data with
your national data protection regulator.
9.The right to withdraw
consent, If you have given your
consent to anything we do with your personal data, you have the right to
withdraw your consent at any time (although if you do so, it does not mean that
anything we have done with your personal data with your consent up to that
point is unlawful). This includes your right to withdraw consent to us using
your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge
a reasonable fee to cover our administrative costs of providing the information
for:
· baseless or excessive/repeated requests, or
· further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon
as we can. Generally, this will be within one month from when we receive your
request but, if the request is going to take longer to deal with, we’ll come
back to you and let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact
means over another, please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information or have further questions
on the processing of your personal data then contact.
Call Thomas Harris on 0207 041 6989 for more information.
The
Data Controller is Cornerstones IT Recruitment Ltd, registered office Suite 16
Admirals Court, South Quay London E14 9XL. We provide permanent recruitment
services to clients looking to recruit personnel for their businesses.
Who does this Privacy Policy apply to?
This Privacy Policy applies to the personal data of our Website Users, Candidates,
Clients, Suppliers.
It is important to point out that we may amend this Privacy Policy from time to time.
Please just visit this page if you want to stay up to date, as we will post any
changes here.
If you are dissatisfied with any aspect of our Privacy Policy, you may have legal
rights and, where relevant, we have described these as well.
What does this Policy cover?
We at Cornerstones recruitment take your personal data seriously.
This policy:
. sets out the types of personal data that we collect about you
· explains how and why we collect and use your personal data
· explains how long we keep your personal data for
· explains when, why and with who we will share your personal data
· sets out the legal basis we have for using your personal data
· explains the effect of refusing to provide the personal data requested
· explains the different rights and choices you have when it comes to personal data
· explains how we may contact you and how you can contact us.
What personal data do we collect about you?
Candidates;
We collect and use only the information necessary to be able to find the best
available opportunities and any further information needed to assess your
eligibility through the different stages of recruitment. This information can include
CVs, identification documents, educational records, work history, employment
and references.
Current Clients; We collect and use only the information necessary to
provide you, or people in your organisation with services such as finding the
best available candidates for your opportunities.
Potential Clients: We source our Data from Corpdata and all data is GDPR compliment
please see our separate link here.
Other data subjects; We collect and use only the information necessary to be able
to contact you and pay you for the services you provide.
Website
Users; We collect and use only the information necessary to
improve your experience when using our website. This may include how, when and
how often you visit us.
Where do we collect personal data about you from?
The following are the different sources we may collect personal data about you
from:
· Directly from you. This is information you provide while
searching for a new opportunity and/or during the different recruitment stages,
or during the course of our work with you to ensure that our relationship runs
efficiently.
· From an agent/third party acting on your behalf.
· Through publicly available sources.
For example;
· Job Boards
· By Reference or word of mouth. For example, you may be
recommended by a friend, a former employer, a former colleague or even a
present employer.
Where
We collect your information through publicly available sources as set out
above, we may do this with the aid of software programs’.
These programs’ are given parameters on the requirements of a role and search through
publicly available sources to find such candidates. These programs’ are
designed to only output information on candidates that meet the search
criteria. The parameters of this program are restricted to only searching for
candidate information from public sites where there is a reasonable expectation
that such information may be collected and further processed by job recruiters
for the purpose of sourcing candidates for different job roles.
How do we use your personal data?
Candidates; We
use your personal data to match your skills and experience with a potential
employer. We will initially collect basic information on you such as contact
details, job role and experience and then pass this on to the client in search
of personnel. If you are chosen by the client and go through to the next stage
we will then be collecting more information from you at the interview (or
equivalent) stage and onwards in that manner. We may use your data to send you
information that you may find interesting such as suggesting other jobs to you.
Clients; We use your personal data to ensure that we can find the right candidates for the
opportunities that you may have or for contractual obligations.
Suppliers; We use your personal data to ensure that we can contact you and for contractual
obligations.
How long do we keep your personal data for?
We will only retain your information for as long as is necessary for us to use your
information as described above or to comply with our legal obligations.
However, we may retain some of your information after you cease to use our
services, if we believe in good faith that it is necessary to meet our legal
obligations, such as retaining the information for tax and accounting purposes.
When determining the relevant retention periods, we will take into account factors
including:
(a) our contractual obligations and rights in relation to the information involved;
(b) legal obligation(s) under applicable law to retain data for a certain period of
time;
(c) statute of limitations under applicable law(s);
(d) (potential) disputes;
(e) if you have made a request to have your information deleted; and
(f) guidelines issued by relevant data protection authorities.
Otherwise, we securely erase your information once this is no longer needed.
Who do we share your personal data with?
Candidates; We share your personal data with the client who has a position to fill, in order
to determine with the client whether you are a good fit for the available
position.
Clients; We share your data with candidates during the course of providing recruitment
services to you, and with third parties as part of our contractual
relationship.
Suppliers; We share your data third parties as part of our contractual relationship.
What legal basis do we have for using your information?
For prospective candidates, referees and clients, our processing is necessary for
our legitimate interests - we need this information in order to be able to
assess suitability for potential roles, to find potential candidates and to
contact clients and referees, and suppliers.
We carry out a ‘balancing test’ to ensure that our processing is necessary and
that your fundamental rights of privacy are not outweighed by our legitimate
interests, before we go ahead with such processing. We keep a record of these
balancing tests. You have a right to and can find out more about the
information in these balancing tests by contacting us using the details below.
If you are interviewed and submitted as a candidate, then this may involve the
processing of more detailed personal data including sensitive data such as
health information that you or others provide about you. In that case we always
ask for your consent before undertaking such processing.
Where we need consent for some activities such as contacting candidates about other
recruitment-related services we will ask for it. We rely on soft opt-in consent
for these activities where you have previously engaged with us by submitting a
CV, applying for a job, or registering on our website. This means we take you
consent as given unless or until you opt-out. For other types of e-marketing we
require your explicit consent.
What happens if you do not provide us with the information we request or ask that we
stop processing your information?
If you do not provide the personal data necessary or withdraw your consent for the
processing of your personal data, we may not be able to match you with
available job opportunities.
Do we use Cookies to collect personal data on you?
To provide better service to you on our websites, we use cookies to collect your
personal data when you browse..
Do we transfer your data outside the EEA?
No, we do not transfer personal data out of the EEA.
How do we safeguard your personal data?
We take the security of your data very seriously and have put in place appropriate
measures that are designed to prevent unauthorised access to or misuse of your
personal data.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further
information and advice about your rights can be obtained from the data
protection regulator in your country.
1.The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you
with the information in this Policy.
2.The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other
information (similar to that provided in this Privacy Policy). This is so
you’re aware and can check that we’re using your information in accordance with
data protection law.
3.The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
4.The right to erasure
This is also known as the right to be forgotten’ and, in simple terms, enables you to request the
deletion or removal of your information where there’s no compelling reason for
us to keep using it. This is not a general right to erasure; there are exceptions.
5.The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is
restricted, we can still store your information, but may not use it further. We
keep lists of people who have asked for further use of their information to be
‘blocked’ to make sure the restriction is respected in future.
6.The right to data portability
You have rights to obtain
and reuse your personal data for your own purposes across different services.
For example, if you decide to switch to a new provider, this enables you to
move, copy or transfer your information easily between our IT systems and
theirs safely and securely, without affecting its usability.
7.The right to object to processing
You have the right to object to certain types of processing, including processing for direct
marketing.
8.The right to lodge a
complaint, You have the right to
lodge a complaint about the way we handle or process your personal data with
your national data protection regulator.
9.The right to withdraw
consent, If you have given your
consent to anything we do with your personal data, you have the right to
withdraw your consent at any time (although if you do so, it does not mean that
anything we have done with your personal data with your consent up to that
point is unlawful). This includes your right to withdraw consent to us using
your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge
a reasonable fee to cover our administrative costs of providing the information
for:
· baseless or excessive/repeated requests, or
· further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon
as we can. Generally, this will be within one month from when we receive your
request but, if the request is going to take longer to deal with, we’ll come
back to you and let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact
means over another, please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information or have further questions
on the processing of your personal data then contact.
Call Thomas Harris on 0207 041 6989 for more information.